The legal obligation of all legal entities from January 1, 2023 is to send and receive invoices through the e-Invoice portal.
We wanted to aid our clients and developed our own SAP e-Invoice solution.
SAP e-Invoice solution, supports the requirements of local legislation and at the same time enables maximum automated and simplified exchange of documents between the two systems
The solution is functional, visually adapted to end users and extremely easy to use. Our solution is in accordance with the legal regulations and functionalities on the SEF portal.


Automatic generation and sending of SD and FI relevant documents to the e-Invoice portal

  • the output documents of the invoice,
  • credits
  • debits
  • advance invoices,
  • invoices issued to public sector users with additional automatic registration on the CRF portal,
  • individual VAT records.

Data is sent in the prescribed UBL format

As part of the UBL file, a printed document is also prepared and sent: invoice format from the SAP system – PDF as an attachment.
The print versions that are covered are SAP script and smart form and are sent automatically regardless of whether the print was created by the user in SAP.
There is also the possibility of print review by the user on the e-invoice dashboard.

Overview of Input Documents

The solution also covers the input documents.
Documents and document statuses are automatically downloaded and synchronized with the e-Invoice portal.
It is possible to view the data and the printing of the incoming invoice directly from SAP, accept or reject the invoice, including the entry of the reason for the rejection.

Allows adjustment of the following elements in accordance with the needs of the client:

  • SD and Fi document types relevant for sending,
  • Message types (printing types) and correspondence types related to the printing of relevant documents,
  • Fields on the customer master data relevant for JBKJS – the unique number of public funds users,
  • Determining the relevant date as the invoice turnover date (tax return date),
  • Setting up categories for tax exemptionand a lot of other detailed information to make the solution cover all the cases that exist.

Automatic update of sent documents in SAP e-invoice in accordance with the SEF

  • Status change in accordance with the statuses shown in SEF,
  • Downloading the number of SEF document,
  • Downloading PDF print from the SEF portal,
  • Downloading the UBL file for the submitted document.

Control mechanisms in e-invoice dashboard

  • Checking the registration of users on the SEF portal,
  • Preventing multiple sending of documents,
  • Special marking of documents that have been rejected at the SEF by the buyer,
  • Special marking of documents that have been cancelled in the SAP system and have not been sent to the SEF.

Reviews and analyses of sent documents to the SEF and according to different criteria

  • Separate display of SD and FI documents,
  • Selection of documents by customer, document number, document date and posting date: individual and multiple selection with the possibility of exclusion from the review of already submitted documents and/or cancelled documents, as well as review in relation to the status of the document at the SEF,
  • Review of individual documents by directly getting them from dashboard of e-invoice.


  • The solution can be integrated with DMS solutions in order to forward the PDF print document from SAP or print from the e-Invoice portal.
  • It is also possible to integrate with external e-Invoice solutions by having our e-Invoice solution prepare all the data for the UBL file and forward the UBL file and print from SAP to the external solution.

Logging of possible errors

There is a detailed log of outgoing and incoming communication with the SEF portal for possible problem diagnostics needs.

Manual or automated sending

There is the possibility of sending documents via a click using e-invoice dashboard or creating background tasks for sending data and updating the status according to the needs of the user.